Personal assistant

  • Quad Consultancy
  • Malta
  • Mar 22, 2020
Full time Admin-Clerical Jobs

Job Description

The Client
Our client, in the FMCG industry, is looking for a Personal Assistant to the CEO

Main duties                                                     
  • Provide executive support to the CEO 
  • To interact at all levels within the companies with access to sensitive & confidential information
  • Act as the official gatekeeper, to all calls & visitors
  • Handle CEOs calendar of appointments & managing his schedule
  • Make any necessary bookings in relation to travel, diner & events
  • Prepare minutes and agenda of meetings 
  • Ensure required routine reports are sent in a timely & accurate manner
  • Manage the timely & accurate completion of special ad hoc projects
  • Prepare correspondence, sometimes confidential, on behalf of CEO
  • Vet all incoming mail within the company & highlight any correspondence which needs attention
  • Assist in coordinating any activities, within the company, requiring the input of the CEOs office
  • Support CEO in maintaining relationships with Business partners
  • Perform any other duties as may be assigned by CEO or Business support Manager, from time to time
  • Have at least 2 years experience in similar role
  • Proficient in English verbal & written
  • Maltese language is an advantage
  • Good Time management
  • Excellent Organisational skills
 All candidates MUST be eligible to work in the EU