HR Manager
Our client is an established payment services provider and card payments acquirer specializing in tailor made solutions for ecommerce transaction processing.
A Financial technology company and banking institution with global presence.
Reporting to the SVP Human Resources and supporting an international headcount spanning across Malta and other European sites, main duties and responsibilities include:

HR Function:
Assist with coaching line managers to help their development and effectiveness, providing advice and guidance on their approach to people management and development.
Assist with workforce planning, including succession planning, identifying skill gaps and training needs.
Act as main point of contact with our HR external service providers (such as external training providers and recruitment agencies
Lead with obtaining (and renewing) of work permits for EU & Non-EU employees for their possible relocations to Malta, any HQP and PQs applications with MFSA or any other relevant authorities;
Hold regular meetings with team members and line managers in relation to probation reviews, performance assessments and conducting of exit interviews;
Update & maintain administration records across the employment cycle starting from recruitment and selection, onboarding and assimilation, maintenance and terminations;
Assist in the preparation of presentations and reports for management, prepare documents for payroll audits and liaise with auditors;
Assist/lead companywide CSR event and initiatives;
Assist in updating HR Internal processes and procedures;

Recruitment Function:
Manage the posting and upkeep of recruitment vacancy adverts across multiple online channels and liaising with external recruitment agencies;
Update and maintain our internal recruitment system, provide training to hiring managers on how to use the system;
Take lead with screening, shortlisting and interviewing potential candidates;
Prepare offer letters and contracts of employments (Malta & EU);
Obtain previous references for selected new hires;
Compile, coordinate and schedule training agendas for new joiners;
Conduct full HR orientation including meeting with all new hires, explain training agenda, and give tour of the office and collate all required paperwork;

Requirements:
Fantastic time management and organizational skills and excellent communication skills;
Detail-oriented and works with a high degree of accuracy;
Ability to multitask and meet changing deadlines;
Ability to work independently and complete projects with limited supervision;
An approachable personality – willing to interact with employees across different levels and jurisdictions;
Strong interpersonal skills with the ability to handle sensitive information and situations which require empathy, maturity and strict confidentiality at all times.
Adaptability and flexibility - demonstrating a willingness to learn and evolve with the needs of the department and company;
Knowledge of Indigo software would be a plus;
Strong knowledge of Maltese Employment Legislation;
A minimum of 3 years’ experience within a similar role, ideally working for an international company;
Business Management/HR/Organizational Behavior degree would be considered an asset.