142 Admin-Clerical Jobs jobs

Company Introduction Our client is a well established leading local distributor of medical and food supplies. Job Responsibilities and Duties Responsible for assisting the finance team in performing general accounting functions; Maintaining accounting records and other related administrative and HR duties; Updating accounting records, including journal entries and posting of supplier invoices; Assisting in the preparation of various balance sheet reconciliations, including bank, cash, and creditors; Assisting the business unit manager with purchases, stock transfer locations, and stock control; Maintaining the Creditors Ledger, including payments to foreign and local suppliers on a timely basis and reconciliation of suppliers statements; Supervision of cash reconciliations and handling deposits of funds received; Assist in the preparation of GL account analysis and any other ad hoc reports as required; Assist and perform HR duties as required. HR...

Sportsbook CRM Team Leader needed for a fantastic iGaming career opportunity in Sunny Malta! The role is a great opportunity to embark on a career within an industry that promotes a fun, casual but hard-working team/office environment. The Role: Manage a CRM (Customer Relationship Management) team of a Sport betting brand Plan and oversee execution of the CRM plan across all channels and apps Manage optimization and report all relevant KPIs and other campaign measurements Hands on administrative and Back Office systems Analyse, optimize and maintain CRM processes and customers journeys. Ensure promotional campaigns use all available marketing tools Take part in relevant project and initiate ideas Report to stakeholders on all activity and plans – weekly and according to needs   Requirements At least 2 years' previous experience in a similar position Sport savvy Creative, imaginative and detail-oriented. Knows how to work in a multi-cultural...

We are looking for a Junior Accountant, on behalf of our client. If you are a self-driven and hard worker, consider applying to further your career or take a new step in your chosen career path! The Role:  Overseeing bank and PSPs and other cash book reconciliations Monitoring balances held with PSPs on a regular basis as well as keeping record of such balances Regular checking of fees being charged by PSPs, ensuring alignment and accuracy Assisting with the distribution of PSP fees across different brands and markets Maintaining clearing accounts with PSPs Accounting of other transactions relating to player balances Maintaining PSP relationships Assisting with the submission of monthly information requested by the MGA Supporting with the preparation of monthly cash flow statements and forecasts Assisting with the preparation of monthly information required for tax expense calculation Participating and assisting with the preparation of the monthly...

Accounts Payable Specialist needed for a fantastic iGaming career opportunity in Sunny Malta! The role is a great opportunity to embark on a career within an industry that promotes a fun, casual but hard-working team/office environment. Responsibilities: You will be responsible for the accounts payable process from start to finish, this means from when an invoice is received until it is ultimately paid. You will be responsible for the accruals and prepayments across the group entities and of fixed assets management. Ultimately you will be the go-to person for all accounts payable queries within the group. You will also be involved in discussions for changes in accounting standards and accounting policies. That is why you do pay attention to detail and take care to make sure that everything is checked over before pressing the pay-out button!   Requirements: You are ACCA/ University qualified, have at least three years’ experience within a similar role...

On behalf of our client, we are looking for an Accounts Administrator. This could be an excellent opportunity for you to boost your career or gain more experience! The successful applicant will be responsible for the following: Accurately entering weekly attendance, annual leave and absences for payroll purposes and submitting 4 weekly reports for processing to a strict deadline. Recording of all fringe benefits for payroll purposes. Checking payroll output reports for errors and ensuring salary payments are processed on time. Dealing with payroll related queries in a confidential and professional manner. Assisting with other payroll duties and year end reporting. Monitoring the Malta Purchase Ledger Mailbox, actioning emails in a timely manner and progressing invoices through the authorisation process. Prioritising and responding in a professional manner to correspondence from external contractors and suppliers. Acting as the primary point of contact for...

Compliance Administrator Malta Our Client is seeking a Compliance Administrator to join the KYC team. The selected candidate will be handling international clients across a wide range of industries. Responsibilities: Implementation of in-house client acceptance requirements Client re-evaluation in line with quality and risk management policies Liaison with relevant departments to address, advise and gather the necessary information on queries to comply with AML/CFT procedures, including compliance checks Updating of records including the upkeep of physical files & electronic systems Monitor and manage risk controls and advise management accordingly Assisting in the implementation and monitoring of policies and procedures Applicants are required to have: A Level Standard of Education Excellent Communication skills especially in English; both verbally and written The ability to meet deadlines Strong Interpersonal skills and team building...

Are you a multitasker with great organisation skills? Then we have a great opportunity for you! GCS Recruitment are searching for a Pensions Administration Assistant to work with one of the leading financial companies. Responsibilities: Inputting information of new and existing clients Organising scheme members’ welcome packs Liaising with the relevant investment companies ensuring policy documents are received on time Calling pension schemes on a regular basis to obtain an update on the transfer Keeping up to date with pension and tax laws; both local and international Scanning and filing of documents Further administration duties instructed by management Requirements: Be organised and efficient in their work Ability to keep data up-to-date Excellent eye for detail Good communication skills, both written and verbal Positive attitude towards work Knowledge on Microsoft Applications Team player and able to work on own initiative Ability...

Junior Accounts Clerk  ​Malta The Junior Accounts Clerk will report directly to the Head of Finance. You will be part of the expanding finance team, responsible of handling bank reconciliations, posting payments and incoming supplier invoices and providing general support to the rest of the finance team.   Responsibilities: Reconciles the clearing accounts between operations and finance; Reconciles the petty cash on monthly basis; Reconciles supplier sub-ledger balances; Supporting and assisting in the completion of the monthly management accounts; Follows-up on payments to ensure they have been approved and processed correctly; Posts payments in GL; Performs Bank Account reconciliations and posts correcting entries where necessary; Maintains the list of accruals and prepayments; Records and books incoming supplier invoices and ensuring suppliers are paid in a timely manner; Supports the Accountant were necessary.   Required...

Administration and Accounts Clerk Malta Our client is seeking to fill the  below vacancy at their Malta office for an ‘Administration and Accounts Clerk’. The person will be performing general admin duties and other accounting work as per below: Greeting guests and providing assistance during meetings. Liaising with foreign visitors for hotel accommodation and taxi bookings. Organising travel arrangements for the Malta team. Booking couriers. Ordering stationery and all other office supplies. Liaising with landlord and office cleaner. Collecting post and handing out to the responsible person. Filing documents relating to Finance. Assisting with employees relocating to Malta. Inputting vacation and sick leave in Indigo. Collecting all pre-employment documents from new employees. Preparing board packs. Processing supplier invoices in Sage. Preparing and processing payments to suppliers. Checking of travel expense reports. Reconciling Cash Books....

Corporate Administrative Assistant  Malta Responsibilities: Creating and Maintaining office and client files. Record keeping and administration including minutes of meetings, communication with members, directors etc. Using a variety of software packages, to produce correspondence and documents and maintain presentations, records, spreadsheets and databases. Handle routine correspondence and redistribute as necessary. Support the department with various administrative tasks. Liaising with respective authorities such as MFSA, banks, VAT Department as requested by the Corporate Team. Other duties that may be assigned from time to time by the direct supervisor/ team leader/ manager.   Requirements: O’Level standard of education. Good knowledge of office software applications. Proven experience of working within an office environment. Fluent in English both written and spoken. High sense of customer service. Good communication skills. Highly...

We are seeking to recruit a Human Resource Clerk to join one of Malta’s leading companies. What is expected of you? Maintain employee records and provide dayto-day employee support Schedule interview appointments Update social media page Carry out other related tasks What are you expected to bring? Excellent communication skills Fluency in written and spoken Maltese and English Organized and highly motivated O’level standard of education – must include Mathematics, English, Maltese and ECDL Proficiency in MS Office particularly in Excel, Word and Outlook Previous experience in an office environment will be considered as an asset What’s in it for you? Working in a dynamic environment Working for one of Malta’s renowned companies

The role will have full responsibility for all financial, treasury and gateway processes. The job requires a self-starting approach and an aptitude for problem solving. It is estimated that the job would require around 50 hours of work a month. For the duration of the Employee’s employment the Employee shall:   Carry out to the best of his/her abilities and under the control of the Employer such duties and functions as may reasonably be assigned to him/her from time to time by management; Obey and observe all the lawful regulations and reasonable directions and instructions which may be given to him/her from time to time by management; Well and faithfully serve the company and use his/her best endeavours to promote its interests; Exercise the utmost good faith towards the Company both in carrying out his/her duties hereunder and also in all his/her dealings with the Company; At all times be answerable to management and shall prepare and submit...

Our client is looking for a Corporate Executive to join their growing, professional team. The client is looking for an energetic candidate for this dynamic role who will be motivated by a challenging working environment. Responsibilities Manage a number of client portfolios and seek to accommodate their respective needs in a timely and in accordance to regulatory procedures Maintain an organized and structured client filing system Respond to inquiries and requests from clients, managers and internal sources Liaise with the Registry of Companies, banks International Tax Unit and VAT Department Deal with incorporations, amalgamations, re-domiciliation’s, liquidations and dissolutions as well as annual maintenance of the company`s corporate minute files Requirements: A-level standard of education (having a Bachelor’s Degree is an advantage but not a must) 2 years’ experience working in corporate services Exceptional written and oral English communication skills; Good knowledge...

The Administrative Officer provides support in a manner that conforms with the needs, policies, and procedures of the Collections Department of the client. The job entails day-to-day duties including dealing with data files, reporting, assisting with technical issues and communicating with external partners. Responsibilities: To provide specialist support to the company’s collection departments of various countries Communicating with external collection agencies Preparing different files and ensuring timely file exchange between bank and partners Administering (reviewing, verifying and maintaining) different office documents such as post, invoices, reports and other administrative records Organising customer files, processing customer data, sending sms/emails/letters to customers according to templates Printing and checking invoices to assist the manager with ad-hoc reports and other tasks as is required Requirements: Attention to detail, ability to multi-task, and good...

We are looking for a Fraud & Payments Specialist, on behalf of our client. If you are a self-driven and hard worker, consider applying to further your career or take a new step in your chosen career path! RESPONSIBILITIES:   Ensure payments made to payment providers and e-wallets are sent successfully within time frames specified in service level agreements and in accordance with the company’s fraud and risk policy Review of customer documentation and KYC checks for various jurisdictions in line with policy. Check that the customer due diligence database accurately reflects all personal documents received from customers Ascertain any fraudulent transactions and accounts are spotted early to minimize the risk to the company Run daily security checks including reports on new customer accounts and payment transactions to protect the business from technical issues and abuse Handling suspicious accounts and events in accordance with company procedures....

We are looking for a Junior Office Assistant to join one of the fastest growing igaming companies in Malta. What you’ll be doing The person would organize and coordinate administration duties and office procedures. Your role will need you to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Your responsibilities will include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, organizing travel arrangements, providing general administrative support to our employees, and supporting the HR manager. Ultimately, you should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. This will start as a contractor position, and has the potential to move to a full-time employment as you prove yourself. Given the hands on nature of this position, this is a great way to gain work...

Sportsbook CRM Team Leader needed for a fantastic iGaming career opportunity in Sunny Malta! The role is a great opportunity to embark on a career within an industry that promotes a fun, casual but hard-working team/office environment. The Role: Manage a CRM (Customer Relationship Management) team of a Sport betting brand Plan and oversee execution of the CRM plan across all channels and apps Manage optimization and report all relevant KPIs and other campaign measurements Hands on administrative and Back Office systems Analyse, optimize and maintain CRM processes and customers journeys. Ensure promotional campaigns use all available marketing tools Take part in relevant project and initiate ideas Report to stakeholders on all activity and plans – weekly and according to needs   Requirements At least 2 years' previous experience in a similar position Sport savvy Creative, imaginative and detail-oriented. Knows how to work in a multi-cultural...

We are looking for a Receptionist, on behalf of our client. If you are a self-driven and hard worker, consider applying to further your career or take a new step in your chosen career path! The role: Answering incoming calls and welcoming visitors; Performing general administrative tasks and providing clerical support; Dealing with incoming correspondence and deliveries, and keeping mail records; Filing of documents and updating client files; Booking travel, hotels and seminars/conferences for staff members.   The ideal candidate: Candidates with training and/or previous experience in front desk and/or office administration will be preferred; Fluency in English. Excellent written and verbal communication skills are a must. Fluency in other languages will be considered an asset; Proficiency in MS Office applications and computer software; A great team spirit and “can do” attitude; Excellent organizational skills and an eye for detail and...

Previous experience within an administrative position and seeking career growth? Then we would like to hear from you! GCS Recruitment is searching for a Senior Administrator to work with one of the leading financial companies in Malta. Responsibilities: Processing of new client applications Assisting with processing day to day requests Acting as the first point of contact for queries Ensuring all statutory and disclosure requirements are met Be actively involved in projects Reporting to Senior Management Requirements: An O or A Level standard of education is considered a must Previous experience within a similar role is considered a strong asset Proficiency in Microsoft Office applications; including Word & Excel Great communication skills; both written and verbal Strongly organised with the ability to prioritise Ability to multitask with a great eye for detail Team player Interested in...

We are looking for a French Loan Administration Specialist, on behalf of our client. If you are a self-driven and hard worker, consider applying to further your career or take a new step in your chosen career path!   Responsibilities:   Deliver a consistent and professional level of service at all times. Demonstrate good customer service skills while initiating outbound and receiving inbound calls. Provide customers with accurate information regarding the company’s products, services, payments Build a rapport with the customers whilst addressing any issues related to customers’ loans Handle emails and correspondence; providing customer service regarding past due account follow up, processing customer credits as needed and resolving discrepancies and short payments Comply with laws, regulations, company policies and procedures as required Prepare notifications to secure payments, explain penalties, interests, deadlines, and consequences for failure to comply...